Time is Relative

Forrest Gump said it best: “Life is like a box of chocolates.” I feel the same way about interviews. In both situations, you never know what you’re going to get. Sometimes, it’s a mild-flavored, otherwise-forgettable center. Occasionally, it’s crunchy-nutty goodness or maybe coconut or nougat. And in other instances, it’s a mysterious, vaguely citrusy mess that you can’t spit into your napkin fast enough to save what’s left of your taste buds.

Every so often, however, it’s a total surprise — a good one, at that. A week ago, I found such a nugget in the middle of Texas A&M physics Ph.D. candidate Ting Li’s responses to my #Take5 for Texas A&M Student Research Week questions. Here’s her line that gave me pause:

“Every week during our group meeting, we each present our work from the past week and our plans for next week and get feedback from our advisors. …”

A weekly group meeting where each member in a 15-plus group presents? Uh, to borrow a popular social-media-driven phrase, ain’t nobody got time for that, and yet, clearly, a place as busy as the Munnerlyn Astronomical Instrumentation Laboratory does. I had to know more.

Yeah, this is pretty much how I feel about meetings. Judging from the fact that their source, buyolympia.com, is now experiencing 2-to-3-week shipping delays due to the popular demand, I'd say I'm not alone. (Credit: Will Bryant, buyolympia.com)

Yeah, this is pretty much how I feel about meetings. Judging from the fact that their source, buyolympia.com, is now experiencing 2-to-3-week shipping delays due to the popular demand, I’d say I’m not alone. (Credit: Will Bryant, buyolympia.com)

As luck would have it, Texas A&M astronomer and Munnerlyn Lab Director Darren DePoy happened by my office the next day. I seized my opportunity, motioning him in and expecting him to dismiss Ting’s altruistic yet surely erroneous statement. Except that he didn’t; he confirmed it. I fired back with a series of questions, the first one challenging him to explain exactly how — as in, how much time does it take each week to get through that many people’s to-do lists? (Keep in mind I do their PR, and although that means I know what amounts to probably less than the half of it, I do know that simply ticking off the names of each project/collaboration alone — with or without acronyms, partners involved and funding sources — would take a considerable time investment for one person.)

His answer? Roughly an hour. Oh, and it’s typically a set time each week — Wednesdays at 4 p.m.

His secret? Each person gets three slides and only 4-to-5 minutes to speak. (Move over, Robert; there’s a new rules of order sheriff in town, and his badge happens to be the world’s largest, whether spectrograph or digital camera.) Oh, and there’s nothing left to chance with regard to those three slides, either. Each must address a specific topic: What I did last week (Slide 1); What I think I’m going to do this week (Slide 2); and Problems/Questions I need to discuss (Slide 3). DePoy tells me they have an online archive of everyone’s slides dating back to the astronomical instrumentation group’s founding in 2008. (Muahahahahahaha!)

“It’s a good exercise for all of us, even [Texas A&M astronomer and Munnerlyn Lab manager] Jennifer [Marshall] and me, but it’s really good for the undergraduates in our lab,” DePoy says. “They learn how to present, how to structure their thoughts and communicate verbally, and how to defend their ideas among peers.”

On second thought, maybe there is time for that. And here, I thought their themed t-shirts for every project were impressive. …

Former Physics and Astronomy research associate and Munnerlyn Lab member Jean-Philippe Rheault, modeling a VIRUS spectrograph as well as one of the group's many custom-made t-shirts indicative of the lab's close-knit ties and infectious sense of camaraderie.

Former Texas A&M Physics and Astronomy research associate and Munnerlyn Lab member Jean-Philippe Rheault, modeling a VIRUS spectrograph as well as one of the group’s many custom-made t-shirts indicative of the lab’s close-knit ties and infectious sense of camaraderie.

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